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Permanent
On-Site
Events Manager
Recruiter: Jeff Ptalis
Philadelphia, PA
Job ID
603
Industry
Social Services
Specialty
Childrens Welfare
Experience level
Manager
OVERVIEW
An established nonprofit social services organization is seeking an organized, relationship-focused Events Manager to lead fundraising events that support children and families facing significant life challenges. This role offers the opportunity to combine event planning, donor engagement, volunteer coordination, and marketing to strengthen community relationships and advance the organization’s mission. The successful candidate will manage events from initial planning through execution and follow-up, helping generate critical funding while building lasting connections with donors and community partners.
QUALIFICATIONS
- Bachelor’s degree in marketing, business administration, communications, or a related field, with at least two years of relevant experience in event planning, sales, marketing, or communications; alternatively, an associate degree with at least four years of related practical experience.
- Demonstrated ability to coordinate projects and manage multiple priorities from planning through completion.
- Strong written and verbal communication skills, including the ability to engage donors, community members, volunteers, and other stakeholders.
- Experience with nonprofit organizations and fundraising databases is preferred.
- Familiarity with community resources and local networks is an advantage.
- Experience with social media platforms, including Facebook and X (formerly Twitter), is preferred.
- Valid driver’s license and a clean driving record.
- Ability to work evenings and weekends as required by the event calendar and to meet all applicable background screening and employment clearance requirements.
Key Competencies & Attributes
- Organization and attention to detail: Maintains accurate records and ensures event logistics and deliverables are handled thoroughly.
- Project management: Coordinates multiple activities, deadlines, and stakeholders while keeping initiatives on track.
- Communication and relationship building: Establishes productive relationships with donors, volunteers, committees, and community partners.
- Leadership and collaboration: Effectively coordinates volunteers, committees, and staff while contributing to a collaborative team environment.
- Adaptability under pressure: Remains composed, solution-oriented, and responsive when managing time-sensitive event needs.
- Accountability and follow-through: Takes ownership of responsibilities and delivers work that supports fundraising and organizational objectives.
KEY RESPONSIBILITIES
Event Planning and Management
- Plan, coordinate, and execute a calendar of fundraising events, including luncheons, cocktail parties, card parties, and golf outings.
- Oversee event logistics, including registration, seating, committee coordination, volunteer management, silent auctions, boutique preparation, venue setup, execution, and post-event follow-up.
- Coordinate event committees, volunteers, and staff to ensure events are well organized, professionally delivered, and aligned with fundraising goals.
Budgeting, Records, and Reporting
- Maintain accurate event calendars, budgets, expenses, revenue records, and related documentation.
- Monitor event performance and contribute to the effective use of resources and achievement of fundraising objectives.
Donor Stewardship and Community Engagement
- Conduct on-site tours and off-site presentations for prospective and existing donors, community groups, and other stakeholders.
- Maintain consistent donor communication and follow-up to strengthen relationships, encourage continued engagement, and support donor retention.
Marketing and Communications
- Oversee and assist with the development of fundraising and outreach materials, including direct mail, newsletters, brochures, fact sheets, and digital communications.
- Coordinate the collection and organization of information, data, and photographs to support effective marketing and community engagement.
Development Team Support
- Collaborate with colleagues on fundraising initiatives and provide additional support as needed to advance departmental priorities.
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