Back to Results
Hybrid
Recruiter:
Job ID
Industry
Experience level
OVERVIEW
This role offers a rare opportunity for an accomplished Executive Assistant to serve as a trusted partner to the Chairman, President and CEO of a global, publicly traded organization. Operating at the center of the enterprise, you will work alongside the Board of Directors, the Executive Leadership Team, investors, customers and external partners. The ideal candidate brings exceptional judgment, discretion and executive presence, and understands the CEO's priorities deeply enough to connect people, information and decisions across the business. This is far more than a traditional administrative role: you will help the CEO operate at maximum effectiveness and ensure critical commitments move from discussion to action.
QUALIFICATIONS
Required
- Progressive executive administrative experience, including significant time directly supporting a CEO, C-suite executive or similarly senior leader in a large, complex organization.
- Demonstrated experience working with Boards of Directors, C-suite executives and senior external stakeholders.
- Exceptional calendar, meeting and international travel management skills across multiple time zones and shifting priorities.
- Outstanding written and verbal communication, with the confidence to communicate on behalf of a senior executive.
- Advanced proficiency in Microsoft 365 (Outlook, PowerPoint, Word, Excel, Teams) and emerging AI-enabled productivity tools.
- Proven ability to handle highly confidential information with discretion and sound judgment.
- Ability to manage multiple complex priorities with accuracy, responsiveness and attention to detail.
- Flexibility to provide support outside standard business hours when international travel, Board activity or urgent business needs require it.
Preferred
- Bachelor's degree, or an equivalent combination of education and professional experience.
- Experience supporting executives in a publicly traded, global, Fortune 500 or similarly complex enterprise.
Key Competencies & Attributes
- Trusted and discreet: Operates with integrity and respects the confidentiality that comes with working at the center of an enterprise.
- Anticipatory: Sees needs before they become requests and spots conflicts early.
- Strong prioritizer: Separates the urgent from the important and makes confident judgment calls on the CEO's time.
- Business-minded: Understands the context behind requests and uses it to make informed decisions.
- Highly organized: Pairs meticulous attention to detail with sight of the bigger picture.
- Poised under pressure: Stays calm, resourceful and solutions-focused when plans change.
- Relationship builder: Earns trust quickly with people at every level, from colleagues to Board directors.
- Clear communicator: Writes and speaks concisely, with the right tone for each audience.
- Connector: Moves critical matters efficiently across organizational boundaries.
- Technology-forward: Embraces digital and AI-enabled tools to increase effectiveness.
KEY RESPONSIBILITIES
- Partner with the CEO by anticipating needs, identifying priorities and resolving issues proactively so the CEO's time stays focused on the highest-value business priorities.
- Manage a complex global calendar, evaluating requests, resolving conflicts, protecting time for critical work and ensuring the CEO is prepared for every engagement.
- Coordinate domestic and international travel, including itineraries, transportation, accommodations and visas, while planning for contingencies.
- Support Board of Directors engagement, partnering with Legal, the Corporate Secretary, Investor Relations and Finance on Board and committee meetings, materials and logistics.
- Enable the Executive Leadership Team by coordinating leadership meetings, agendas, pre-reads, offsites and follow-ups so decisions translate into action.
- Prepare the CEO for critical meetings by gathering context, synthesizing information, flagging outstanding decisions and ensuring materials are accurate and decision-ready.
- Serve as the professional point of connection for the Office of the CEO, building trusted relationships with directors, executives, employees, customers, investors, and government and community representatives.
- Manage incoming requests and communications, independently setting priorities, facilitating responses and escalating matters that require the CEO's attention.
- Plan executive meetings, leadership events and customer engagements, delivering an outstanding experience from planning through execution.
- Run administrative processes with precision, including expenses, invoices, purchase orders, records, approvals, memberships and correspondence.
- Build partnerships across the enterprise, especially with fellow Executive Assistants and teams in Corporate Affairs, Legal, Finance, Human Resources and Investor Relations.
- Continuously improve how the CEO's office operates, simplifying processes, improving information flow and adopting technology and AI-enabled productivity tools.
© Merraine Group. All rights reserved.
